Tax season is just around the corner – is your accounting business ready? If you’re increasing staff levels or opening a temporary office to serve clients in other locations, you will need additional office equipment to help meet the increased demand from clients. From desktop computers and WiFi hotspots to fax machines and printers, outfitting an office for your busy season can be costly if you try to buy and store all that equipment. Learn more about how renting computers, laptops, copiers, servers, and hotspots is a cost-effective way to expand your business’ service abilities for a short period without breaking the bank.
Desktop and laptop computers
To service the additional clients that your company handles during tax prep season, you’ll need extra desktop or laptop computers for your seasonal staff members. Rather than asking your temporary staff to use their personal laptops or risk losing clients due to long wait times for an associate, renting the computer equipment you need can help you meet the demands and expectations of your customers.
Whether you’re an Apple devotee or prefer Windows machines, we have computers to meet all of your needs. If your extended staff will use the same workstation in the office each day, we have iMac and Windows desktop rental options that are powerful enough to run whatever tax software your office uses. If your temporary staff members will be moving around to different workstations meeting with clients, you may want to opt for MacBook Pro or Windows laptops for ease of movement while offering complete functionality and file security. If you already have CPUs and just need extra monitors, we offer a wide range of monitor sizes and functionalities to meet your needs.
Tablets and iPads
Your customers will appreciate the ease and speed with which they can move through the tax preparation process when you utilize tablets and iPads to allow guests to sign-in or confirm that the address and employer information you have on file from the previous year are correct and allow them to make minor changes to that information if necessary, before their consultation even starts. Depending on your accounting software, you may even have an app that allows your temporary workers to complete a client’s taxes on a tablet.
You can use the iPad Square Stand to make accepting and tracking payments easier. Easily connecting to cash drawers and receipt printers via USB, this station locks your iPad in place and works with the free Square Point of Sale app.
Printers, copiers, and fax machines
Tax preparation is a paper-intensive business. From needing copies of clients’ paperwork for your records to printing multiple copies of each return, we have the equipment you need to make your tax office run smoothly.
Whether you’re looking for a standalone copier or multi-function copier station, we offer many different solutions to fit your needs. When it comes to printing, we have you covered from laser printers to large-scale machines. And since many accounting offices still need hard copies of documents, we also offer fax machines for your use.
Servers and internet access
Keeping files on individual machines can leave you open to risks from hard drive failure or accidental breakage. Storing client data securely is a priority when you’re handling sensitive financial information. Our physical server rentals are delivered directly to your door and are the perfect in-house solution for your short-term business needs.
Internet access in your temporary tax office is a must, especially for submitting tax returns online. Our Cradlepoint hotspot rentals allow up to 128 users to connect at any given time, including allowing your clients to connect while they’re waiting to be seen.
Accounting for savings
Renting office equipment to supply your temporary office or providing for seasonal staff makes much more financial sense than purchasing additional equipment that will sit in storage for much of the year. Rather than outdated equipment that may or may not work, our rentals are always up-to-date and we can even set up the equipment for you – making sure that your associates are ready to hit the ground running when tax season starts.
Just let us know what gear you need, and our technicians will arrive to deliver and install all of your equipment. Get a quote for all your office equipment rental needs today!
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