Let’s Talk Copier Rentals

Copier rentals

The humble copier is the workhorse of many offices, often combining the duties of multiple machines and functioning as a copier, printer, scanner, and fax machine. If you’re in the market to rent a copier, the options may seem overwhelming and it’s easy to make the wrong choice. Copier rentals aren’t one-size-fits-all and the right copier for you often depends on the type and size of your project and on the complexity of your printing needs. Selecting the wrong copier rental can lead to costly delays for your project and lead to disappointment for your team and clients. Here are just a few questions to consider that can help lead you to the right copier rental option for your project.

Time matters

The first question you need to answer about your copier rental needs is all about timing, specifically when, where, and how long do you expect to need the rental. Since much of the rest of your copier rental options will be affected by this question, it’s essential that you make sure that you’re clear on when and where you need the equipment.

The earlier you make your copier rental request, the more likely you’ll be to have a larger selection of equipment. Since copier rentals are often sourced from your local area, your options may also be impacted by the area where you will use the equipment. Additionally, establishing the dates and location of your copier rental allows the local technician who will deliver and set up your equipment to touch base with you in advance and ensure that your rental is compatible with your existing equipment.

Copier out of order

Copier rentals are available for rent on a daily, weekly, or monthly basis (or longer depending on your project needs). Rather than purchasing equipment that you’ll only need for a finite amount of time, copier rentals are an excellent option for corporate events, marketing projects, year-end financial reports, temporary offices, political campaign offices, and other special projects.

Count on it

Next up, you’ll need to consider the demands that your project will place on your copier rental. If you’re preparing documents for a class action lawsuit, you don’t want to find yourself hitting a roadblock by choosing a smaller or slower copier rental. Making sure that your copier rental can meet the needs of your project is a critical component to selecting the right equipment.

For smaller projects and temporary work-spaces, a tabletop black and white or color copier rental can often handle the workload, while keeping your budget in check. However, if your project demands a large number of prints with a quick turnaround without sacrificing quality, a high-speed color multi-function copier rental is the way to go. Don’t let copying and printing become the log jam in your project by selecting the wrong copier rental – be sure that you have a realistic idea of the printing and copying capabilities your project demands.

It’s all in the details

Will your print jobs be mostly black and white or full color? Do you need a copier rental that can easily handle and transition between different paper sizes? Are you working with a standard weight paper or are you looking for a copier rental that can easily push through high volumes of cardstock prints? Do any of your jobs include oversize pages that might not be typical for standard print jobs? Answering all of these questions can help narrow down the list of copier rental options to help you make the right choice.

copiers in black and white and color

If you’re making flyers or banners for a political rally or social cause, a color copier rental that can produce full-color oversize prints may be the right choice for you. Just remember, color copying requires a little more time and ink than black and white copiers – and the copier rental itself is more expensive.

On the other hand, if you’re looking for a copier rental option for a seasonal tax office that will primarily deal with memos and paperwork, a black and white only large scale copier rental is probably the right choice for your needs. Talk to all of the members of your team to ensure that your copier rental can meet all of the requirements for each part of the project.

Accessories are a necessity

Does your copier rental need all the bells and whistles or will a standard copier meet your needs? Spare yourself (and your team) the frustration of realizing that your copier rental can’t do everything they need it to by making sure that you understand all the accessories needed for your project.

Large multi-function copier rentals that have the ability to print, duplex, staple, collate, scan, and fax is an ideal choice if you’re printing large amounts of documents that need to be sorted or bound. If you’re handling a large-scale product recall, you may find yourself needing to produce sets of the same documents to provide to buyers, retailers, and business partners. Don’t waste time and money by paying someone to collate and staple all of those document sets just because you chose a copier rental that can’t perform the functions you need.


Take a moment to consider the size of your team and the number of people who will use your copier rental over the course of your project. Nothing is worse than waiting in line for your print job (or seeing that your item is 12th in the queue with hundreds of pages still to print before the copier even gets to your job).

Working on a large printing/copying job

If your team is just a few people with simple print jobs, you may be able to get by with a desktop copier rental designed for small office use. However, if your team is larger than 10 people or requires more sophisticated or complex jobs, a multifunctional copier rental may be the ideal solution to meet the short-term demands of your project.

Make sure you have all you need

When you’re selecting a copier rental for your special project, temporary office, or marketing campaign, it can be easy to overlook the other technology needs your project may have. Ensuring that you have all of the office technology rentals you need to improve the efficiency of your project can save your team time and money in the long run.

Rentacomputer.com can provide all of the office equipment rentals you need to make your next special project a success or to set up your temporary office. Just let us know the gear you need, and our technicians will arrive to deliver and install all of your equipment.

Whether you’re in New York City, Dallas, or even in Seattle; Rentacomputer.com can deliver copiers, printers, and more to you–and anywhere in between. From copier rentals and computer rentals to laptop rentals and iPad rentals, get a quote for all of your equipment rental needs today.

Tech Travel Agent: Randy Moore


Are you thinking about renting a copier for your company? You’ll have peace of mind in knowing Randy Moore is an expert in copier rentals. Randy can answer any questions you have about renting copiers and printing equipment–in any quantity, for any type of event. Contact Randy today at 1-800-736-8772 ext. 225 or fill out a fast, easy online quote form.


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