How to select the right mobile hotspot for event WiFi


The number of hotspots is expected to grow from 169 million in 2018 to 628 million by 2023, according to Cisco’s Annual Internet Report. In addition, the network connection speed is expected to triple from an average of 30.3 Mbps in 2018 to 91.6 by 2023. With an estimated 4 billion internet users worldwide, it goes without saying that wireless internet has become incredibly important to us as a society — and we’d do just about anything to stay connected.

A strong wireless internet connection has become an expected part of many experiences. From retail to restaurants, to the events industry, guest users want access to their personal email, social media accounts, GPS, and HD video streaming no matter where they are.

In fact, people are known to make purchasing decisions based on the availability of WiFi. According to a report by Norton, wireless internet has become a deciding factor for hotel choice (71%), transportation method (46%), dining place (43%), and airline (43%). On top of that, 26% of users claimed that they require fast internet with 11% willing to pay more just for high-speed internet.

With everyone’s lives revolving around the internet, your company’s reputation depends on a strong internet connection. 

Whether you’re hosting an event, live streaming video, processing payments, or even video conferencing Zoom Meetings, it’s important to know how many devices and Mbps your wireless internet router or hotspot supports. While some people choose to sign up for yearly contracts with their mobile carrier like Verizon, the smart money goes to WiFi rentals since you don’t get roped into a lengthy contract.

Avoiding high fees

Are you torn between using the WiFi provided by your event venue and deploying your own WiFi hotspot rentals for your next meeting or event? Demand for faster, better WiFi is constantly rising which requires businesses and event venues to meticulously update their WiFi infrastructure, network management, and other system upgrades. While that sounds great, the problem is these companies are collectively spending millions of dollars on network management — and passing on the cost to event organizers.

To avoid paying a flat fee for wireless internet, it’s best to book a technology rental to strengthen your network with a temporary wireless hotspot (or multiple). In addition to high fees, you’re also likely to be left in the dark when it comes to technical support unless you rent your technology from an external provider.

Choosing the right hotspot rental

A mobile hotspot is an ad hoc wireless access point that is created by a dedicated hardware device or smartphone feature that shares cellular data. Keep in mind though that you won’t want to use your phone’s hotspot for more than 8 devices.

When you choose a hotspot, it’s important to consider how many user connections you expect and how much bandwidth you’ll need.

1-8 Users: If you’re hosting a small event, zoom meeting, or live-streaming on a single device, we recommend a Verizon MiFi hotspot. These devices allow you to choose your own data plan, up to unlimited. AT&T service is also available upon request.

8-128 Users: For medium to large events or for renters who require a faster bandwidth, the Cradlepoint Hotspot comes highly recommended. Choosing a data plan is an important part of your Cradlepoint rental — with unlimited and capped data plans available for your rental period. Depending on what’s best for your short-term needs, 3G and 4G data plans are available. With a Cradlepoint Hotspot, you can connect up to 128 users with bandwidth speeds of up to 54 Mbps on a 2.4 GHz frequency for increased range. To learn more about the capabilities of this hotspot, check out rental features on our Cradlepoint Hotspot page.

128+ Users: If you are looking to connect an unlimited number of users (or any amount over 128), you’ll need a Freedom WiFi hotspot. The Freedom WiFi Hotspot is scalable for any number of users and can achieve speeds of up to 150 Mbps. Freedom WiFi Hotspots bond multiple LTE connections from the top U.S. carriers. With quick and easy setup, network reporting and analytics, unlimited data included, and top technical support, a Freedom WiFi Hotspot rental is the best of the best.

Choosing the right provider

One of the most frustrating problems you can have when coordinating an event, meeting, or streaming session is dealing with shoddy WiFi. While many of the top results on Google will advertise the best WiFi rentals, one of the most important factors is ongoing technical support.

In fact, two of the most frequent complaints we hear about our competitors are:

  1. They couldn’t contact their wireless internet hotspot provider for troubleshooting ongoing issues.
  2. Their provider didn’t provide spare devices or onsite technicians to help properly set up equipment.

With 30 years of experience in the events industry — and decades of experience in setting up wireless internet — is a trusted source for wireless internet installation. That’s why we provide on-site setup, support, and troubleshooting.

To learn more about Red Flags to look out for when selecting a company to rent a mobile hotspot from, check out “How WiFi can make or break your event.”

Mobile Hotspots from

Are you looking for a WiFi Hotspot rental delivered right to your business? You’ll have peace in mind knowing that a wireless internet rental is a perfect solution for events of all shapes and sizes.

Tech Travel Agent Randy MooreWe will help you create a custom WiFi package tailored to you, your unique event venue, and your level of user density. With a Wireless Internet Hotspot rental from, you’ll have peace of mind in knowing your attendees will always be connected to the internet without any problems. Additionally, separate networks will be configured for security cameras, production staff, payment and registration machines, and more. Your network will always be configured with data security in mind. can supply short-term Freedom Hotspots, Cradlepoint Hotspots, Verizon MiFi, Aircards, WiFi routers, and more; fully configured and tested. Request a WiFi Hotspot quote today! Not only can we deliver your rentals, but we also offer custom configuration and setup, so you know everything is in working order before, during, and after your event.

Do you have any questions about Wireless Hotspot Rentals? Contact Randy, one of our experienced rental agents, for any questions you have about available devices, cost, or the rental process. Contact Randy today at 1-800-736-8772 ext. 225 or fill out a quick, easy online quote form.

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