In the ever-changing world of events and conferences, having reliable and efficient technology is essential for success. 

iPad rentals have emerged as a popular solution, especially when required in large quantities. Whether you’re organizing a corporate conference, trade show, educational seminar, or any other event, renting iPads can greatly enhance attendee engagement and streamline event operations. 

In this article, we’ll explore the benefits of iPad rentals in large quantities, the customization options available, and the additional services that can take your event to the next level.

Customization for a Seamless Experience

One of the most significant advantages of renting iPads in bulk is the ability to customize them according to your specific needs on a large scale. With iPad rental services, you also get comprehensive customization services, allowing you to pre-load all your branding, applications, and settings across hundreds or even thousands of iPads. This ensures that each device seamlessly reflects your event’s identity and provides a consistent experience for all attendees.

Some of the customization options include:

– Branding: Adding your event logo and visuals to the iPad’s home screen and background.

– Wi-Fi Credentials: Configuring the iPads to automatically connect to your event’s Wi-Fi network.

– Software Installation: Pre-installing event-specific apps, making it easy for attendees to access important information and interact with event features.

– Security Settings: Implementing security measures to protect sensitive data and ensure a smooth user experience.

– Hard Drive Encryption: Safeguarding confidential data stored on the iPads.

– Multiple User Accounts: Setting up multiple user accounts on each iPad, ideal for events with different attendee categories or personalized experiences.

Onsite Check-In and Badge Printing

With large quantities of iPads at your disposal, you can enhance the check-in and registration process significantly. Utilizing iPads as check-in stations provides a modern and efficient way for attendees to register upon arrival. You can also set up badge-printing stations where attendees can print their custom event badges on the spot, improving the overall event experience.

Process Payments and Manage Inventory

For events that require payment processing, iPad rentals can be equipped with secure and reliable payment options, including card readers and tabletop stands or kiosks. This enables vendors and exhibitors to process transactions effortlessly. Your rental company will assist with inventory management, ensuring that you have the right number of iPads available throughout your event.

Offer an Event App for Enhanced Engagement

An event app can be a powerful tool for providing attendees with essential event information, such as agendas, speaker bios, floor plans, and more. With rental iPads in large quantities, you can encourage attendees to download and use the event app, facilitating seamless communication and interaction.

Poll Attendees and Administer Surveys

Renting iPads allows for interactive features like live polls and surveys during presentations or sessions. Speakers can launch polls and questions, with instant results displayed on the screen, fostering engagement and interactivity. Additionally, attendees can provide feedback through single-tap happiness ratings or more comprehensive surveys, helping organizers gather valuable insights for future improvements.

iPad Rental FAQ

To address common inquiries about iPad rentals, here are some frequently asked questions:

How much does it cost to rent iPads?

 – iPad rental prices start at $65 per unit, however, these units become cheaper per device the larger the quantity you rent. Discounts are also common for orders booked well ahead of your event.

Do you have iPad rentals near me?

 – We offer delivery anywhere in the U.S. and Canada, including hotels, offices, and meeting locations. Expedited delivery is typically available. On-site support can be requested for large orders.

Do you rent iPads in bulk?

 – Yes, we can fulfill any quantity of iPad rentals, with the largest inventory in the country, ensuring quick and efficient delivery.

Do you offer iPad rentals for schools?

 – Yes, we provide large quantities of iPad rentals for schools, including pre-installed apps and settings. Keep in mind the order must be placed by the institution, not a student.

What comes with every iPad?

 – Each iPad rental typically includes a charging brick, cord, and protective folio case, with discreet barcode stickers for identification.

Do you offer 4G data plans?

 – Yes, we offer data plans with varying data allowances to suit your internet needs.

Can you install specific apps, documents, or custom backgrounds?

 – Yes, we are experienced in customizing iPad rentals with apps, documents, backgrounds, and more, ensuring they arrive fully charged and ready to use.

Can you recommend apps for surveys, check-in, etc.?

 – We have experience with various iPad apps for event check-ins, surveys, presentations, and more, and can recommend suitable apps for your needs.

Is it better to rent or buy iPads?

 – The decision to rent or buy iPads depends on your specific requirements, budget, and preferences. For cost savings, logistics management, and support, renting is often the preferred choice.

Rent iPads Today

When organizing an event, the last thing you need to worry about is managing technology logistics. iPad rentals in large quantities offer a cost-effective and streamlined solution, empowering you to focus on creating a memorable and engaging event experience. From customized branding to interactive features, the possibilities with rental iPads are virtually endless. 

Reach out to us today to explore their packages and unleash the full potential of technology at your next event.

Technology rental services provide a practical solution for short-term technology needs, offering cost savings, flexibility, and access to the latest devices. By understanding the various aspects of technology rentals, including choosing the right provider, determining your rental needs, and ensuring data security, customers can make informed decisions and maximize the benefits of this service. Whether it’s for a business event or in-office use, technology rentals offer a convenient and efficient way to harness the power of advanced technology without a long-term commitment.

Our account manager Randy Moore specializes in technology rental services featuring rental products like iPads, desktops, laptops, workstations, servers, tablets, audiovisual, office equipment, wireless internet, event engagement products, and much more. Randy and the rest of our rental representatives will gladly handle any questions you may have in regard to rentals to make your event or project flow more smoothly. Contact Randy today at (888) 720-3582 ext. 225 or fill out a fast, easy online quote form today.

Visit our PC & AV Rental Pricing Factors page to find out about our pricing estimates.

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Comparison with Other Technologies

While iPad rentals offer numerous benefits for events, it’s essential to consider alternative technologies to make informed decisions based on your specific event requirements. Here’s a brief comparison between iPad rentals and other available technologies commonly used in events:

Laptop Rentals:

Laptops provide a larger screen and a more traditional computing experience compared to tablets.

They are well-suited for events that require extensive data entry, content creation, or complex software applications.

Laptop rentals may be preferred for workshops, training sessions, or conferences where attendees need to engage in more intensive tasks.

Mobile Phone Apps:

Event-specific mobile apps are designed for smaller devices and are accessible on attendees’ personal smartphones.

They can be a cost-effective option as attendees bring their own devices, eliminating the need for additional rentals.

Mobile apps can provide similar functionalities to iPad apps, such as event schedules, speaker bios, interactive maps, and surveys.

Interactive Kiosks:

Interactive kiosks are standalone touchscreen devices that can provide event information, registration, and interactive features.

They are ideal for high-traffic areas where attendees can access event details quickly without the need to carry a separate device.

Kiosks can be used for wayfinding, exhibitor directories, and displaying dynamic event content.

Virtual Reality (VR) and Augmented Reality (AR):

VR and AR technologies offer immersive experiences that can captivate attendees and enhance engagement.

They are suitable for showcasing products, virtual tours, and interactive demonstrations.

VR and AR can be particularly beneficial for trade shows and exhibitions where visual impact is essential.

E-Readers and Digital Signage:

E-readers and digital signage can be cost-effective solutions for delivering event agendas, speaker information, and announcements.

They are well-suited for displaying static content and updates throughout the event venue.

E-readers and digital signage can be used as an eco-friendly alternative to printed materials.

Considerations for Choosing the Right Technology

When deciding which technology to use for your event, consider the following factors:

Event Objectives: Evaluate your event’s specific goals and determine which technology aligns best with achieving them.

Audience Demographics: Understand your attendees’ preferences and familiarity with different devices to ensure a seamless user experience.

Budget Constraints: Compare the costs of renting iPads or other technologies and assess which option fits within your budget.

Technical Support: Consider the level of technical support required for each technology, especially for complex setups or troubleshooting.

Event Logistics: Factor in practical considerations like setup time, transportation, and power requirements for the chosen technology.

*The decision between iPad rentals and other technologies depends on your event’s unique needs and the experiences you want to deliver to your attendees.