Modernize Your Corporate Functions: Advanced Technology Rentals

Planning a corporate event involves numerous details and logistical considerations, especially when it comes to ensuring that your event runs smoothly and effectively.

We specialize in providing top-of-the-line rental equipment to meet all your corporate event needs, ensuring that every aspect of your event is a success — and that you face no challenges with your technology.

Whether you are organizing a corporate banquet, a summit, an annual general meeting (AGM), council meetings, or any type of incentive travel, our advanced technology solutions are here to elevate your event experience.

Continue reading to find out what technology rentals can do for your corporate gatherings.

Remote Corporate Meeting

1. Corporate Banquets: Impress with Professional Presentations

Corporate banquets are a prime opportunity to impress your clients, partners, and employees. These events often include presentations, awards, and speeches that require reliable audiovisual equipment. Our selection of high-definition projectors, sound systems, and professional video walls ensures that every word and image is delivered with clarity and impact.

Professional Video Walls:

  • Create an impressive visual display with seamless, high-resolution screens.
    • Ideal for dynamic content such as live feeds, multimedia presentations, and branding.
    • Configurable to different sizes and shapes to fit your event space.
    • Enhances audience engagement with bright, vivid images and videos.

High-Definition Projectors:

  • Offer crisp, clear images for presentations and videos.
  • Capable of displaying in large venues with high visibility.
  • Support for various resolutions to match your event’s requirements.
  • Easy setup and integration with existing AV systems.

Sound Systems:

  • Deliver clear, powerful audio that ensures every word is heard.
  • Includes microphones, speakers, and mixers for complete sound coverage.
  • Adaptable to different room sizes and acoustics.
  • Professional-grade equipment reduces feedback and distortion.

With our technology, your corporate banquet will leave a lasting impression on all attendees.

Did you know that 73% of corporate event planners face challenges with technology during their events? –That’s why sometimes it’s best to leave it to the professionals, especially when it comes to technology that’s used in the corporate climate.

2. Summits: Seamless Collaboration and Communication

Summits bring together industry leaders and experts to discuss important topics and share knowledge. Effective communication is crucial in these settings, and we offer state-of-the-art communication tools such as wireless microphones, video conferencing systems, and interactive displays. 

Wireless Microphones:

  • Provide mobility and freedom for speakers to move around the stage or room.
  • Ensure clear and uninterrupted audio transmission.
  • Include handheld, lavalier, and headset options to suit different presentation styles.
  • Easy to integrate with existing sound systems.

Video Conferencing Systems:

  • Enable real-time communication with remote participants.
  • High-definition video and audio for clear, lifelike interactions.
  • Support for multiple platforms (Zoom, Microsoft Teams, WebEx, etc.).
  • Features like screen sharing, recording, and virtual backgrounds enhance the virtual meeting experience.

Interactive Displays:

These state-of-the-art communication tools ensure that all participants can engage fully, whether they are on-site or joining remotely, fostering seamless collaboration and effective communication in any setting.

3. Annual General Meetings: Streamlined Operations

AGMs are critical for discussing company performance, making important decisions, and engaging with stakeholders. Our advanced voting systems via tablets and iPads, live streaming capabilities with gaming PCs and Macs, and secure Wi-Fi solutions help streamline the operations of your AGM. 

Advanced Voting Systems via Tablets and iPads:

  • Facilitate efficient and accurate vote casting and tallying.
  • User-friendly interfaces ensure quick adoption by attendees.
  • Real-time vote results and instant feedback.
  • Secure encryption to protect the integrity of the voting process.

Live Streaming Capabilities with Gaming PCs and Macs:

Secure Wi-Fi Solutions:

  • High-speed, reliable internet connectivity for all attendees.
  • Supports large numbers of devices without compromising speed.
  • Advanced security protocols to protect sensitive data and communications.
  • Customizable network settings to prioritize essential event functions.

These technologies ensure that your AGM runs efficiently and effectively, allowing attendees to participate in discussions, cast votes, and access necessary documents with ease.

4. Council Meetings: Efficient and Productive

Council meetings often involve detailed discussions and decision-making processes. Our range of technology solutions, including conference phones, large screen displays, and office equipment, can enhance the efficiency and productivity of these meetings.

Conference Phones:

  • Superior Audio Quality: Delivers clear, high-definition sound to ensure effective communication without misunderstandings.
  • Multi-Party Conferencing: Supports multiple participants in different locations, enabling seamless group discussions.
  • Advanced Noise Reduction: Filters out background noise to keep conversations focused and professional.
  • Easy Setup and Use: Simple installation and intuitive controls make it easy for anyone to use, minimizing technical difficulties.

Large Screen Displays:

  • High-Resolution Imaging: Provides sharp and detailed visuals for presentations, making data and graphics easy to read and understand.
  • Wide Viewing Angles: Ensures that everyone in the room can see the screen clearly, improving engagement and participation.
  • Wireless Connectivity: Allows for easy sharing of content from laptops, tablets, and smartphones without the need for cables.
  • Versatile Usage: Ideal for video conferences, presentations, and collaborative sessions, making meetings more dynamic and interactive.

High-Speed Wireless Hotspots:

Portable Projectors:

  • Provide flexibility in presenting in various environments, both indoors and outdoors.
  • Deliver high-quality projection for clear and impactful presentations.
  • Compact and easy to set up, enhancing mobility and convenience.


Ensure that every council member is heard and that all documents are accessible and shared in real-time.

5. Incentive Travel: Enhancing Experience

Incentive travel is a powerful tool for motivating and rewarding your employees. When organizing incentive travel programs, the right technology can enhance the experience. From portable Wi-Fi devices to ensure constant connectivity, to tablets and laptops for on-the-go productivity, we have the equipment to support your incentive travel needs. 


  • On-the-Go Productivity: Lightweight and portable, ideal for managing tasks and communications while traveling.
  • Multifunctional Use: Can be used for presentations, note-taking, and entertainment during downtime.
  • Long Battery Life: Ensures continuous use throughout the day without frequent recharging.
  • Preloaded Applications: Customizable with apps and software specific to your incentive travel needs.


  • Powerful Performance: High processing power for handling complex tasks, presentations, and multimedia editing.
  • Versatility: Suitable for a wide range of activities from business tasks to personal entertainment.
  • Durability: Designed to withstand travel conditions and frequent use.
  • Connectivity Options: Multiple ports and wireless capabilities to connect with other devices and networks easily.

These technologies enhance the incentive travel experience by ensuring participants remain connected, productive, and entertained, thus maximizing the value and enjoyment of the trip.

Corporate Meeting Equipment Rentals

Public Opinion Research: Accurate and Reliable

Understanding public opinion is crucial for making informed business decisions. We provide the technology needed for conducting effective public opinion research, including tablets for surveys, mobile devices for field data collection, and computers for data analysis. 

Tablets for Surveys:

  • Portable and Lightweight: Easy to carry and use in various survey locations.
  • User-Friendly Interfaces: Intuitive touchscreen for respondents to provide feedback conveniently.
  • Offline Capabilities: Enable data collection in areas with limited internet connectivity.
  • Secure Data Storage: Ensure confidentiality and integrity of survey responses.

Mobile Devices for Field Data Collection:

  • GPS Capabilities: Track locations and gather geospatial data for location-based surveys.
  • Camera Integration: Capture visual evidence or context to enrich data collection.
  • Real-Time Data Transmission: Send collected data instantly to central databases or servers.
  • Customizable Forms: Adapt to different survey formats and questions for specific research needs.

Computers for Data Analysis:

  • High-Performance Processing: Handle large datasets efficiently for complex analysis.
  • Specialized Software: Utilize statistical software for in-depth data interpretation and visualization.
  • Collaborative Tools: Share and collaborate on analysis results with research teams.
  • Data Security: Ensure compliance with data protection regulations during analysis and storage.

These technology solutions enable comprehensive public opinion research by facilitating efficient survey administration, robust field data collection, and thorough data analysis, ensuring accurate and actionable insights.

At, we are dedicated to enhancing your corporate events with our state-of-the-art rental equipment and expert support. From seamless communication at summits to efficient operations at AGMs and engaging public opinion research, our technology solutions ensure your event is a success.

Event Registration: Simplified and Efficient

Efficient event registration sets a positive tone for your entire event. We provide iPad kiosks and software imaging that simplify the check-in process.

iPad Registration Kiosks:

  • Self-Service Check-In: Allows attendees to check in quickly and independently, reducing wait times.
  • Touchscreen Interfaces: User-friendly and intuitive, ensuring ease of use for all attendees.
  • Badge Printing: Instant printing of customized name badges, enhancing security and professionalism.
  • Real-Time Updates: Syncs with event management systems to provide up-to-date attendee information.

Custom Software Setup: We specialize in pre-loading any necessary software onto multiple devices to cater to your specific event requirements. This service ensures that your technology is ready to use right out of the box, tailored precisely to enhance your event’s functionality and efficiency. These technologies simplify the check-in process, ensuring that attendee data is collected accurately and securely, reducing wait times, and enhancing the overall event experience.

Our advanced technology solutions cover every aspect of your corporate event, from ensuring high-quality presentations at banquets to facilitating seamless collaboration at summits, streamlining operations at AGMs, and enhancing productivity during council meetings. Our equipment not only supports efficient event registration and incentive travel but also enables accurate public opinion research. By integrating cutting-edge technology into your event planning, you can elevate the experience for all attendees, ensuring smooth operations and impactful engagements.

Why Choose

We are committed to providing high-quality rental equipment tailored to meet the specific needs of your corporate events. Our experienced team works closely with you to understand your requirements and provide solutions that ensure your event’s success. To sum it up, we offer:

  • Cutting-edge Technology: Access to the latest equipment.
  • Expert Support: Technical support to ensure smooth operations.
  • Flexible Rentals: Customizable rental plans to fit your event schedule.

Whether you are planning a corporate banquet, summit, AGM, council meeting, or need equipment for event registration, incentive travel, or public opinion research, we have you covered. Contact today to learn more about how we can help make your next corporate event a resounding success.

When you choose to rent from us, you not only receive the finest equipment but also receive exceptional support from expert tech travel agents with extensive experience in technology rentals and event production. Our agents manage all delivery and installation logistics, allowing you to focus on your top priorities.

Tech Travel Agent Randy MooreOur account manager Randy Moore specializes in exhibitor rentals like displays, kiosks, event engagement rentals, laptops, tablets, smartphones, internet hotspots, accessory rentals, and much more. Randy will gladly handle any questions you may have regarding rentals to make your event exhibition easier. Contact Randy today at 1-800-736-8772 ext. 225 or fill out a fast, easy online quote form.

Visit our PC & AV Rental Pricing Factors page to find out about our pricing estimates.

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